Medication Administration Information

NY State Laws are constantly changing and we strive to be in compliance.  If your child will be taking medicine at school, it is now required to have provider and parent permission forms for both prescription and over the counter medications.  New medication permission forms are required each school year. 

 

New York State Law requires that:

  • Parents or guardians must personally deliver all medication to the school health office (unless a self carry order form is signed by parent and physician).  All Controlled Medications must be brought by an adult.
  • All medication must remain in properly labeled pharmacy or original over the counter (OTC) containers. 
  • A new prescription/medication form signed by the medical provider is required at the beginning of every school year.
  • The parent must sign the medication permission form.

We request that you ask your pharmacist to give you a second identically labeled container for any prescription medications your student will take at school. We also request that you bring small containers of any over the counter medications that your student will take.  The school will no longer provider stock over the counter medication.  This will allow the School Nurse to send these medications on field trips and comply with New York State laws pertaining to medication storage.

Medication forms are attached, available on our District Web site, or may be obtained from the School Health Office. Your physician may use their own form if desired.

If you have any questions or concerns, please call the Health Office at  315-902-3020

We will be available for medication drop off through school hours.  If you need to make special arrangements to drop off medication, please call to make these arrangements.

Below is an excerpt of the law requiring us to make these changes.  Thank you in advance for your cooperation.

Sincerely,
Heather Hosking, RPA-C/C. Jay Ellie, MD
Clyde-Savannah School Physician



 Excerpt from Administration of Medication in the school setting written by the University of the State of New York, The state Education Department.

 

IV B. Physician Orders

A written order from a duly licensed prescriber and written parental permission to administer the medication are required. All medications, including nonprescription drugs, given in school shall be prescribed by a licensed prescriber on an individual basis as determined by the student’s health status.

1. Written orders for prescription and nonprescription medications should minimally

include:

a. Student’s name and date of birth

b. Name of medication

c. Dosage and route of administration

d. Frequency and time of administration

e. For prn (as necessary) medications, conditions under which medication should

be administered

f. Date written

g. Prescriber’s name, title, and signature

h. Prescriber’s phone number

The school nurse may request additional information, such as self-administration orders, diagnosis and/or potential adverse reactions, however, medication delivery should not be delayed pending additional information, unless such information is essential to the safe administration of the medication.

2. Special considerations

a. Medication orders must be renewed annually or when there is a change in medication or dosage.

b. The pharmacy label does not constitute a written order and cannot be used in lieu of a written order from a licensed prescriber.

c. When a properly labeled medication comes to the health office accompanied by a written request from the parent for administration of the medication, but without a written order from a licensed prescriber, the following procedure

should be followed:

1. Contact parent regarding need for written order from a licensed prescriber.

2. Contact licensed prescriber to obtain verbal permission to administer

medication.

3. Request fax or written orders to be received within 48 hours.

4. Contact parent and discontinue medication if written orders are not

received in 48 hours.

5. Document above steps



 C. Parental Responsibility

1. A written statement from the parent or guardian requesting administration of the

medication in school as ordered by the licensed prescriber is required.

2. The parent or guardian must assume responsibility to have the medication delivered

directly to the health office in a properly labeled original container.

a. Prescription medications. The pharmacy label must display:

(a) Student name

(b) Name and phone number of pharmacy

(c) Licensed prescriber's name

(d) Date and number of refills

(e) Name of medication/dosage

(f) Frequency of administration

(g) Route of administration and/or other directions

b. OTC medications must be in the original manufacturer's container/package with

the student's name affixed to the container. The same applies to drug samples.

c. For certain medications, especially controlled substances, standards of best practice include counting the medication upon receipt and periodically. This is not a legal requirement but constitutes a sound practice when handling controlled substances. Discrepancies should be reported to the parent immediately. The school administration should be informed of any discrepancies when such discoveries occur. Best practice includes close supervision of medication taking.

d. Medications should not be transported daily to and from school. Parents should be advised to ask the pharmacist for two containers, one to remain at home and one at school.

e. Instructions should be left for substitute nurses that are clear and concise on the handling of all aspects of medication acceptance, handling, delivery and storage.

f. Education of families regarding the school district's medication protocols is an ongoing responsibility of the school district.